I am generating large phone bills using a dial up connection to access my email
I am going on holidays and want to configure my laptop to use while away
I want to ensure my emails are secure
My webmail mailbox frequently fills up
Background
An email client is an application that allows you to view, organise and send email. Popular email clients include Microsoft Outlook, Eudora and Macintosh Mail. These directions will cover only Outlook and will focus on POP access. For details on how to use other protocols see How To Set Up IMAP or How To Set Up SSL. Note there are different versions of Outlook available (eg. 2000 vs XP) so the exact steps may differ slightly.
Solution
Connect to the Internet either using a dial up connection or an always-on connection such as cable or DSL.
Start up Outlook.
Select Tools->Accounts
Click on the Add button and then select Mail. The Internet Connection Wizard should appear with a prompt to enter your name. Type your name as you want it to appear when you are sending emails. Click Next to proceed.
Now enter your email address (username@home.co.uk) and select the Next button.
You must now specify the protocol you want to use for the incoming mail server. Select POP3 from the options available. See How To Set Up IMAP or How To Set Up SSL for more information on alternative protocols.
Now you need to enter the exact names of the incoming (POP3) and outgoing (SMTP) mail servers. Both should be mail.home.co.uk, so enter this in both fields.
The next box requires information about your Internet mail logon. In the account name box enter your full email address. Then type in the password that you have set up for this account. Do NOT select Secure Password Authentication.
The last step is to specify how you will connect to the Internet. If you are using a dial up connection then select 'connect using my phone line'. Alternatively if you have a cable modem or access to the Internet via a network then select the second option. You may also decide to manually connect to the Internet each time you want to retrieve your emails. This is possible using the third option.
You should now see a Congratulations window. Select Finish.
You must now configure the properties of this mail account. To do this select the account mail.home.co.uk and click on the Properties button.
Select the Servers tab and put a tick in 'my incoming server requires authentication'.
On the Advanced tab you can specify whether you want to leave a copy of your mails on the server, or whether they should be deleted after a certain number of days. For more information on these settings see How to leave emails on server.
You are now ready to start using Outlook. If you wish to change the frequency with which Outlook checks for new emails, go to Tools->Options->Mail Delivery.
