How to Set Up a Reply Address

Scenario

  I am moving from my existing email account to a new address
  I want all replies to mail I send from my existing email account to go to my new address automatically
  I am using Outlook

Background

There are several ways to make a transition from one email account to another. Firstly, you can use mail forwarding (Set up mail forwarding) so that all mails are directed onwards to your new account. Another option is to specify a 'reply address' so that when people respond to your mails, the responses go to your new address. This can be particularly useful if you want to send a message to all users in your address book, telling them about your new address. If you have not yet transferred your address book (Transfer your address book) you will probably want to use your old account to send out this announcement message. Before you send out this message it is worthwhile to set up the reply address so that all responses to your email announcement will automatically go to your new address.

Solution

  1. Open Outlook.
  2. Go to Tools->Accounts.
  3. Click on your existing account details and select Properties.
  4. On the General tab you will see User Information. In this section enter your new address in the reply address field.
  5. Select Apply and then OK.
  6. All replies to emails sent from this account will now automatically go to the reply address that you have specified.

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